# PromptFormr

> PromptFormr LLC is an AI and automation consulting firm that transforms unstructured data — emails, PDFs, images, and free-text documents — into structured, machine-readable workflows. Founded in 2025 and based in the United States. To get in touch, email hello@promptformr.ai or visit https://promptformr.ai.

## Services

- **Email Classification & Routing**: Automatically label, prioritize, and route inbound emails by topic, intent, and urgency. Structured data is synced to CRMs, shared mailboxes, and ticketing systems.
- **Accounting & Receipts**: Extract amounts, dates, vendors, and GL account hints from emailed PDF receipts and invoices to automate journal entries and bookkeeping.
- **Data Standardization**: Convert free-text documents, forms, and images into structured, machine-readable JSON or CSV — ready for downstream workflows and system integrations.

## How We Work

1. **Scope & Discover** — Identify the real business problem (inbox overload, SLA misses, manual data entry), uncover bottlenecks, and find the most relevant data sources.
2. **Ingest & Secure** — Handle emails, attachments, text, images, audio, and PDFs with built-in PII detection and masking to protect sensitive information.
3. **Extract & Normalize** — Use LLMs and NLP to identify topics, intents, and entities (customers, amounts, dates), then map them into structured formats.
4. **Validate & Deliver** — Produce machine-readable JSON/CSV with confidence scores, validation checks, and full audit trails.
5. **Integrate & Automate** — Deploy AI workflows directly into Gmail, Outlook, IMAP, CRMs, helpdesks, and accounting systems.
6. **Monitor & Observe** — Dashboards, alerting, and logging to track performance, detect anomalies, and ensure reliability over time.

## Sample Projects (Anonymized)

- **Email Classification & Organization**: Classified inbound emails by topic (billing, support, sales) and urgency. Auto-labeled and routed to shared mailboxes. Extracted key fields (customer, amount, due date) from attachments and synced structured data to accounting and CRM systems. Summarized long threads and created tasks in project management tools.
- **Invoice & Receipt Processing**: Processed emailed receipts and invoices, extracting amounts, dates, vendors, and GL hints for faster bookkeeping with minimal manual entry.
- **Sports Cards Transaction Tracking**: Ingested user-uploaded photos of sports card transactions. Parsed set, player, grade, and serial number from titles; matched grading slab data. Computed COGS, realized vs. unrealized gains, and inventory by player/set/grade; pushed summaries to Google Sheets and bookkeeping systems.

## Why PromptFormr

- **Proven Expertise**: 8+ years designing and building data automation workflows across industries, including big data at scale.
- **Private & Secure**: Support for on-premises or private cloud deployments to meet strict data privacy and compliance requirements.
- **Use-Case Focused**: Customizable AI workflows built to integrate seamlessly into existing systems and specific business needs.

## Contact

- **Email**: hello@promptformr.ai
- **Website**: https://promptformr.ai
- **LinkedIn**: https://linkedin.com/in/chris-cardwell-84a970123

## Optional

- [Sitemap](https://promptformr.ai/sitemap.xml)
- [AI Info](https://promptformr.ai/app/static/ai.txt)